A structured AI incident logbook and governance platform supporting documentation and oversight expectations under the EU AI Act.
Prevent regulatory failure – before it happens
When an incident happens, ActGuard ensures it is documented, classified, and traceable to EU AI Act obligations within minutes.
Intended for compliance officers, risk owners, IT governance leads, and public-sector organizations operating or overseeing AI systems.
High-Risk This Month
3
Open Incidents
12
Compliance Score
Audit Ready
Recent Activity
A complete operating system for the EU AI Act.
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Platform highlights
Automated Record-Keeping
Articles 11 & 12 compliance out-of-the-box.
Incident Lifecycle Tracking
15-day regulatory reporting triggers.
Multi-Tenant Governance
Built for enterprise and MSCA research partners.
Core components for AI governance documentation and incident oversight under the EU AI Act
AI-powered categorization, automatic EU AI Act article mapping, and comprehensive evidence storage for every incident.
Real-time visibility into high-risk incidents, compliance gaps, audit readiness metrics, and operational indicators.
Professional PDF reports with AI-generated summaries, risk snapshots, and documentation assessments for regulators.
Contextual EU AI Act guidance appears as you work, with automatic alerts about transparency and oversight requirements.
The EU AI Act introduces formal governance, documentation, and oversight obligations for certain AI systems used in public services and enterprises. Organizations must be able to explain how AI risks are identified, documented, and addressed.
Certain AI systems require structured record-keeping of incidents, risk assessments, and governance decisions to support internal oversight and potential regulatory review.
Operational governance requirement
Organizations are expected to establish internal processes for identifying, documenting, and addressing AI-related incidents and risks in a systematic manner.
Internal control framework
Maintaining organized, accessible documentation supports internal audits, management reviews, and demonstrates operational diligence in AI governance.
Operational best practice
Key milestones and deadlines you need to know
EU AI Act enters into force
Prohibited AI practices ban takes effect
General-purpose AI model rules apply
Full compliance required for high-risk AI systems
⚠️ Critical deadline
Governance documentation must exist before enforcement dates to support audits and internal reviews.
Request Governance DemoFive simple steps to audit-ready AI governance
Record AI system incidents with detailed descriptions and evidence
System automatically suggests incident type and EU AI Act articles
Dashboard shows operational readiness and risk indicators, driven by real-time Evidence % and Article 12/14 logging.
Track real file-based evidence counts and verified human oversight IDs.
Create professional PDF reports for auditors and stakeholders
Maintain organized governance records for internal review
Illustrative scenario
Illustrative scenario based on typical public-sector AI governance environments in Denmark.
An imaginative composite for discussion—not a record of real events.
This is a composite illustration for discussion only. It does not describe a real pilot, a named customer, or any municipality’s endorsement of ActGuard.
Prepare for EU AI Act high-risk classification by ensuring:
Before ActGuard:
During internal review, they identified:
“We cannot produce a defensible audit trail within 48 hours.”
For illustration only—how a comparable organisation might structure adoption; not a claim about an actual deployment.
In this scenario, ActGuard is used for:
Setup included:
Example contrast only—not measured results from a real engagement
| Capability | Before | After |
|---|---|---|
| Incident documentation | Fragmented | Centralized |
| EU AI Act mapping | None | Automatic |
| Audit readiness | >2 weeks prep | <24 hours |
| Human oversight traceability | Inconsistent | Fully logged |
| Evidence storage | Scattered | Version-controlled |
“We moved from reactive documentation to structured governance.”
Fictional storyline—not attributed to any real organisation.
“The biggest shift was not logging incidents — it was being able to explain them.”
— Composite role label (not a real person or employer)
Scenario: External Audit Request (2026)
Illustrative exercise only—no implication that this request or response occurred at any specific organisation.
An oversight authority requests:
“Provide documentation for an incident where an AI system incorrectly classified a citizen request affecting service access.”
Outcome
Within minutes:
Incident retrieved
Full audit trail available
Automatic mapping
PDF report generated
Without system
1–2 weeks
With ActGuard
<2 hours
Auditor reaction (simulated but realistic)
“Documentation is structured, complete, and traceable. Governance processes appear operational.”
Named use-case
Use case: “AI Misclassification in Citizen Services”
AI system incorrectly flags a citizen request as “low priority,” delaying response to a vulnerable individual.
Step-by-step:
This illustrative scenario is intended to do three things:
Core components for AI governance documentation and incident oversight under the EU AI Act
Intelligent classification automatically suggests incident type, impact level, and relevant EU AI Act articles based on incident descriptions. Reduces human error and ensures consistent categorization.
Real-time visibility into high-risk incidents, failing AI systems, compliance gaps, and audit readiness metrics. Track human override percentages, risk trends, and operational readiness indicators.
Generate professional, defensible 4-page PDF reports with AI-generated executive summaries, risk snapshots, process readiness overview, and documentation assessments. Print-ready for board presentations and regulatory submissions.
Centralized, tamper-proof evidence storage for logs, screenshots, CSV files, JSON, documents, and PDFs. Version control ensures complete audit trail. All data stored in EU data centers with GDPR compliance.
Contextual guidance appears as you log incidents, automatically referencing relevant EU AI Act articles (9, 11-15). Get instant alerts about transparency obligations, human oversight requirements, and documentation needs.
Single-page executive dashboard showing operational readiness indicators, risk levels, critical risk indicators, and AI system heat maps. Printable, defensible, and designed for board-level presentations.
Tangible governance deliverables for internal oversight and audit preparation
Professional 4-page governance report with operational readiness indicators, risk assessments, and documentation status.
Structured incident log with complete audit trail, evidence links, and EU AI Act article mappings.
Secure, centralized storage for incident-related documents, logs, and evidence files with complete version history.
Single-page dashboard showing operational readiness indicators, risk levels, and compliance process status for board presentations.
Historical record of governance processes, incident responses, and compliance activities maintained for organizational continuity.
Designed specifically for organizations that need defensible, audit-ready AI governance documentation
Built specifically for EU AI Act compliance with features that matter
Et governance-værktøj designet til danske kommuner og offentlige organisationer, der skal dokumentere AI-hændelser og styrke deres governance-processer.
All data stored in EU data centers (Frankfurt) with full GDPR compliance
Bank-level encryption, role-based access control, and audit trails
Structured onboarding designed for public-sector governance processes
Professional PDF reports designed for regulators and board presentations
Contextual EU AI Act guidance appears as you work, no legal expertise required
Dedicated support team with EU AI Act expertise to guide your compliance journey
EU Data Residency
GDPR-Aligned
EU Data Residency
Sector Focus
Everything you need to know about ActGuard
The EU AI Act (Regulation (EU) 2024/1689) is the world's first comprehensive legal framework for AI systems. It classifies AI systems by risk level and imposes formal governance, documentation, and oversight obligations on high-risk systems used in public services and enterprises. Organizations must be able to explain how AI risks are identified, documented, and addressed.
High-risk AI systems include those used in critical infrastructure, employment, education, law enforcement, migration control, and administration of justice. If your AI system falls into any of these categories (listed in Annex III of the EU AI Act), you must comply with specific requirements including incident logging and documentation.
No. The platform supports internal governance, documentation, and oversight that can be used for audits, management reporting, and regulatory review. ActGuard provides structured incident logging, governance oversight, and audit-ready documentation aligned with EU AI Act expectations.
This platform documents and demonstrates governance processes; legal compliance determinations remain the responsibility of the organization.
All data is stored in EU data centers (AWS Frankfurt, EU-Central-1) with full GDPR compliance. Data is encrypted at rest and in transit using industry-standard encryption. We never transfer data outside the European Union.
Yes. Governance reports are designed to be shared with management, auditors, and relevant authorities. The platform generates audit-ready PDF reports including incident registers, evidence repositories, and governance status reports suitable for regulatory review.
We provide dedicated support with EU AI Act expertise, including email support, documentation, video tutorials, and onboarding assistance. Enterprise customers receive priority support and dedicated account management.
The integration (silo) question
ActGuard is designed to complement your existing workflows, not replace them. We offer API-first connectivity and webhooks so that when an incident is flagged as “AI-Related” in your current IT ticketing system, the regulatory documentation process begins automatically in ActGuard.
The startup risk question
We prioritize data portability. Your governance records belong to you; the platform allows for full, human-readable exports (PDF/JSON) at any time. We also offer structured onboarding and support to ensure your documentation continuity remains intact through the 2026 enforcement deadline.
ActGuard is a dedicated startup company. We are built on the belief that local innovation drives the global economy. We don't have decades of history—we have the agility, passion, and commitment to prove ourselves. We ask for your trust and the chance to demonstrate how a focused startup can deliver superior AI governance.
The EU AI Act introduces formal governance, documentation, and oversight expectations for certain AI systems.
Many organizations understand these obligations in theory, but lack a practical, operational way to document AI incidents, oversight actions, and governance decisions over time.
ActGuard was created to close this gap.
AI governance fails not because of missing policies, but because documentation is fragmented, informal, or unavailable when needed.
When an incident occurs — or when oversight bodies ask questions — organizations struggle to reconstruct what happened, why decisions were made, and what controls were in place at the time.
ActGuard provides a structured, continuous record of AI-related incidents and governance activities, designed to support internal oversight and audit preparation.
ActGuard is designed for:
It is not designed for consumer AI experimentation or informal monitoring.
ActGuard is not:
It is an internal governance and documentation system that supports structured oversight and accountability.
Built to support compliance with Regulation (EU) 2024/1689 (EU AI Act) requirements for high-risk AI systems
Track and document risk assessments, mitigation measures, and ongoing risk management processes.
Maintain incident records that support technical documentation requirements and system documentation.
Comprehensive incident logging with automatic record generation and secure, auditable storage.
Document user-affected incidents and transparency obligations with automatic guidance.
Track human override usage and oversight mechanisms with detailed incident records.
Monitor incidents affecting system accuracy, cybersecurity, and robustness with evidence tracking.
Annex III of the EU AI Act identifies high-risk AI systems that must comply with specific requirements. These include:
Key Requirements:
ActGuard Incident Logbook helps organizations meet these requirements through comprehensive incident tracking, documentation, and audit-ready reporting.
Structured engagement options for municipalities and public organizations
For municipalities evaluating governance solutions
For established governance programs
For public sector procurement frameworks
All engagements include EU data residency, GDPR-aligned data handling, and encryption at rest and in transit.
Request a governance demo or view sample reports to see how ActGuard supports your organization's EU AI Act governance requirements.
Ask about EU AI Act risk levels, prohibited practices, and governance for your AI systems.